- Entry level
- No Education
- Salary to negotiate
- Costa Mesa
Experian is the power behind the data. As the leading holder of consumer and business credit data, we’re transforming data into solutions that advance industries, move companies forward and improve the lives of millions of consumers around the world. In 2018, we were named by Forbes magazine as one of the “World’s Most Innovative Companies.” We are looking for an Executive Assistant to join our legal team in Costa Mesa.
The Executive Assistant will provide executive level administrative assistance in a fast-paced environment to the Group Deputy General Counsel, North American General Counsel and other members of the legal team as needed. Administrative support includes, but is not limited to, the following:
Provide primary administrative support to the Group Deputy General Counsel, North American General Counsel and other members of the legal team.
Establish effective communication and develop professional relationships with staff, external vendors and customers.
Responsible for the planning and coordination of meetings involving staff, in-person or telephonic, including preparing and organizing all arrangements relating to the meeting location, materials, meals and conference call lines as needed. Create itinerary and document detail in Outlook.
Effectively utilize travel tools in conformity with policies and procedures to complete all aspects of travel (flights and transportation and hotel accommodations), both domestic and international.
Manage incoming telephone calls/emails and requests in a timely matter. Will require the ability to resolve routine to moderately complex inquiries and knowledge of when to escalate to the attention of the executive staff.
Coordinate departmental All Hands and Senior Leader meetings which includes ordering necessary supplies, video conference equipment set up for offsite attendees, consolidating PowerPoint presentations, scheduling of presenters and necessary refreshments.
Take meeting minutes and assist in tracking action items from meetings when requested.
Process expense report(s).
Maintain distributions lists and organization chart(s).
Format and edit letters, reports and presentations and all other correspondence from draft state to final draft.
Order office supplies including business cards for executive(s) as needed.
Assist with department new hire set up: equipment ordering, office supplies, profile set up, onboarding meetings (travel profile, expense reports, Oracle set-up, education express, Amex card and mobile phone if required).
Act as a backup for other Executive Assistants as needed.
Qualified candidates for the Executive Assistant will meet the minimum requirements as listed below:
5+ years prior administrative work experience providing support to senior level executives. Bachelor's Degree and experience in a law office or in-house legal department preferred but not required.
Must show a history of being a self-starter in identifying ways to make the department’s workload more manageable, while maintaining positive relationships with other executive assistants and company staff.
Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive.
Advanced level experience with MS Office, especially Outlook, Word, Excel and PowerPoint and managing busy executive schedule(s).
Excellent written and verbal communication skills.
Confidentiality is a MUST.
Efficiency and attention to detail are critical, there will be urgent items to manage such as travel and scheduling changes.
Hours for the role are ideally 8:00 am - 5:00 pm but there is some flexibility. Being flexible to meet the day to day needs is very important. Some OT is required.
Exceptional organization and prioritization skills.
Willingness to become a certified Notary.
About the company
Experian® is a global leader in providing information, analytical tools and marketing services to organizations and consumers to help manage the risk and reward of commercial and financial decisions. Using our comprehensive understanding of individuals, markets and economies, we help organizations find, develop and manage customer relationships to make their businesses more profitable.
Specialties: Data, Credit, Data Management, Risk Management, Revenue Cycle Management, Healthcare IT, Healthcare Finance, Automotive Data.