Job description

Requirements

  • Entry level
  • No Education
  • Salary $15.38 - $20.55 gross per hour
  • Salem

Description

The Marion County District Attorney's Office is responsible for seeking justice through:
- Promoting accountability for criminal offenders;
- Interpreting, enforcing and executing law;
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.

GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures; performs related work as required.

SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.

SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.

Typical Duties - Duties include, but are not limited to the following

- Receive, sort, compile intake from area agencies for file processing
- Review data for charging and initiate recording
- Create physical and computer case files
- Initiate criminal history reports and file in appropriate case
- Assign cases for prosecution per charge category and compile statistics regarding assignment
- Archive monthly/yearly data reports
- Research incomplete reports and order associated documents for file completion and for opening case
- Download and print electronic police reports
- Cross-train in other Legal Secretary 1 duties
- Mail paperwork to appropriate agencies
- Route miscellaneous documents
- Report searching
- Generate daily court calendars


Requirements for the Position
EXPERIENCE AND TRAINING
- Graduation from high school, preferable supplemented by secretarial training courses; AND
- Two (2) years of experience in office and secretarial work; OR
- Any satisfactory equivalent combination of education, training, and/or experience relevant to the position.

SPECIAL REQUIREMENTS

- This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
- Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
- This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at: http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.
- This assignment is represented by a union.
- This is a full-time position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday, 7:30 am - 4:30 pm, with flexibility depending upon the needs of the department and program.


KNOWLEDGE, SKILLS AND ABILITY
Knowledge of: modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Ability and skill to: accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; typeaccurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.

PHYSICAL EXPECTATIONS
Uses hands and fingers to grasp objects; repetitive motion of hands and wrists, hears a normal level of speech; lifts and carries up to 10 lbs.; sits; stands; clear and audible speech.

  • access
  • education
  • secretary
  • software
  • speech