Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Springfield

Description

Description of Duties/Essential Functions
The Illinois Department of Agriculture is accepting applications for the position of Office Administrator IV for the Bureau of Budget & Fiscal Services.

This position processes payroll for all permanent and temporary employees of the Illinois Department of Agriculture. This position reviews and verifies the final payroll vouchers upon return from the Office of the Comptroller, supervises distribution of payroll warrants, serves as retirement coordinator for the agency, and prepares various complex and technical reports for agency management and other agencies including: Central Management Services, State Employees Retirement Systems, Bureau of Labor Statistics, Social Security Administration and the State Comptroller's Office. The position supervises an Account Technician I position and seasonal/temporary employees assigned to the payroll office.

The Office Administrator IV under direction, serves as working supervisor of a small staff engaged in a variety of complex and technical functions requiring responsibility and technical knowledge relating to all facets of the agency's payroll unit.

Responsibilities of the OfficeAdministrator IVinclude:

- Assigns and reviews work.
- Reviews and verifies the final payroll vouchers.
- Supervises distribution of payroll warrants, earnings statements, bonds, wage assignments and tax levies.
- Serves in capacity as Retirement Coordinator.
- Prepares and/or supervises the preparation of various complex and technical reports for agency management and for other agencies.
- Serves as a liaison between the payroll unit and the agencies divisions and bureau personnel.
- Prepares and transmits instructions and directives regarding changes of policy in the payroll unit.


Minimum Requirements
TRAINING AND EXPERIENCE:

- Requires knowledge, skill & mental development equivalent to completion of two years study at business college and two years office experience, or
- Completion of high school and four years Office Assistant experience or four years independent business experience.

KNOWLEDGE, SKILLS, AND ABILITIES:
- Requires working knowledge of agency's program operations & policies.
- Requires extensive knowledge of the State's payroll system.
- Requires ability to direct and supervise.
- Requires knowledge of office methods, procedures, standard office machines and equipment.


Work Hours & Location/Agency Contact
Anticipated Starting Salary: $44,064/year - $48,096/year
Current bargaining unit employees: Current Bargaining Unit language applies
Full Bargaining Unit Range: $44,064/year - $64,104/year

8:00 am - 4:30 pm Monday - Friday

WORK LOCATION:
Illinois Department of Agriculture
Bureau of Budget & Fiscal
John R. Block Building,State Fairgrounds
Springfield, IL

AGENCY CONTACT:
Illinois Department of Agriculture
Bureau of Human Resources/Illinois State Fairgrounds
P.O. Box 19281
Springfield, IL 62794-9281
217/785-5099

Additional Documentation for Office Administrator IV:
Class Specification
Additional Title and Exam Information
Test Information Guide

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.


How to Apply
Click Here for Applicant Information and Grading Procedures
NON-STATE EMPLOYEES:
To establish eligibility for this position, applicant must take the automated examination at the nearest Central Management Services testing center. DO NOT APPLY DIRECTLY TO THIS AGENCY. Submitting an application to the agency contact will not make you eligible for this title. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the agency contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

CURRENT STATE EMPLOYEES seeking a promotion:
Effective November 1, 2019,CMS Examining will no longer accept CMS-100B applications submitted directly from applicants. Current state employees seeking a promotionmust submit an official position vacancy bid form and CMS-100B (version dated 7/2019 or after) to the agency contact address listed above. Older versions of the CMS-100B will not be graded or returned to applicants. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100-B VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a transfer:
Submit anOfficial Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 7/2019 or after) to the agency contact address listed above. A separate bid form and application is required for each posting/bid ID or your bid will be rejected. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a reduction and FORMER STATE EMPLOYEES who have held certified status:
Submit anOfficial Position Vacancy Bid Form and CMS-100 Employment Application (version dated 7/2019 or after) to the agency contact address listed above. A separate bid form and application is required for each posting/bid ID or your bid will be rejected. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.

  • office assistant
  • payroll
  • promotion