Job description

Requirements

  • Entry level
  • No Education
  • Salary $35,520.00 - $48,780.00 gross per year
  • Chicago

Description

Description of Duties/Essential Functions
Under direction, performs a variety of complex, specialized clerical and secretarial functions. Serves as secretary to the Assistant Local Office Administrator.


Minimum Requirements
Requires knowledge, skill and mental development equivalent to the completion of high school and two years of office experience. Requires extensive knowledge of composition, grammar, spelling, punctuation and working knowledge of basic mathematics; requires ability to operate automated office equipment and personal computer. Requires the ability to keyboard accurately at 45 wpm. Requires ability to understand medical and legal terminology.

TO OBTAIN A PROMOTIONAL GRADE FOR THIS TITLE AND OPTION, EMPLOYEES MUST SUBMIT A CMS100B TO THE CONTACT AGENCY AND ARE REQUIRED TO BRING AN APPLICATION WITH THE POSTING NUMBER TO TAKE THE TYPING TEST AT CMS BY THE POSTING CLOSING DATE. NON-STATE EMPLOYEES MUST FOLLOW THE SAME PROCESS USING A CMS100.


Work Hours & Location/Agency Contact
Southeast FCRC
8001 S. Cottage Grove Avenue
Chicago, IL 60619
Monday - Friday
8:30 a.m. - 5:00 p.m.

Full Bargaining Unit Range –$2,960-$4,065
Current Bargaining Unit Employees – Collective Bargaining Agreement language applies

Where to Apply:
Please email applications and bid forms to:
DHS.HiringUnit@illinois.gov
Include posting ID # and bidders names in subject line when applying

Agency Contact:
Bureau of Employee Services
Greer McNeil
100 South Grand Ave East, 3rd floor
Springfield,IL62762
217-557-0347
FAX:217-524-2116

**PLEASE SEE NEW CMS GRADING PROCESS BELOW**
CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.

CURRENT STATE EMPLOYEES seeking a promotion: Effective November 1, 2019,CMS Examining will no longer accept CMS-100B applications submitted directly from Applicants. Current state employees seeking a promotion should submit an official position vacancy bid form and CMS-100B (version dated 7/2019 or after) to the Agency Contact address listed above. Older versions of the CMS-100B will not be graded or returned to applicants. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100-B VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a reduction, Former State Employees, and Non-State Employees: - Submit anOfficial Position Vacancy Bid Form and CMS-100 Employment Application (version dated 7/2019 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a transfer: Submit anOfficial Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 7/2019 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED7/2019 OR AFTERWILL RESULT IN YOUR APPLICATION BEING REJECTED.


How to Apply

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Office Associate:

Option 2 - Typing

Class Specification
Additional Title and Exam Information
Test Information Guide

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.

  • promotion
  • secretary
  • typing