Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Chicago

Description

Description of Duties/Essential Functions
Under general direction of the Planning and Budget Manager, directs the implementations of a comprehensive system of Fiscal and Programmatic Monitoring of all Workforce Investment Act (WIA) and Workforce Innovation and Opportunity Act (WIOA) grants; directs the processing of accounting and budget reports of OET grants; implements policies required in the administration of all WIA and WIOA federal grants; supervises staff; provides assistance to Office of Employment and Training (OET) staff in the area of subgrant fiscal reviews and fiscal technical assistance; directs staff in the completion of field work associated with Data Validation for WIA, WIOA and Trade.

Conducts and directs staff with on-site fiscal and programmatic monitoring of subrecipients funded by the Department. Utilizes the Automated Compliance System for monitoring,reviews work papers for proper completion, draft and edits monitoring letters. Directs the implementation of a comprehensive system of monitoring of all WIA, WIOA and Trade grantees. Evaluates monitoring reports, reviews work papers, maintains quality control; utilizes Microsoft products including Excel and Word applications. Directs staff to provide comprehensive technical assistance to grantees in contract provisions, grant budgets and associated policy and procedures required under federal and state law. In coordination with the Reporting Unit oversee staff in the completion of data validation for WIA, WIOA and Trade programs. Attends executive divisional meetings regarding WIA and WIOA programs. Travels to attend monitoring visits and attend meetings.

Directs the processing of monthly accounting and budget reports required for the administration of all OET grants. Implements policy for the administration of all federal grants under the jurisdiction of the Workforce Investment Act, Workforce Innovation and Opportunity Act and external Trade funded programs. Reviews policy and recommends changes to improve grant administration, monitoring, and corrective action procedures for WIA and WIOA federal grants.

Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.

Provides assistance to Workforce Development Staff working with WIA and WIOA grants in the areas of subgrant fiscal and programmatic reviews and fiscal programmatic technical assistance; provides management staff with fiscal reports and information pertaining to the OET's grant activity and monitoring results of grantees.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Position #37015-42-40-220-00-01


Minimum Requirements
Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in accounting, cost accounting, finance, or public administration, or closely related fields of study; requires three years progressively responsible administrative experience, including supervisory level experience in accounting, budgeting, and grant administration in a public organization, preferably within state government.
Requires professional experience in the use of Microsoft desktop software including, but not limited to, Excel, Word, Outlook, PowerPoint, and SharePoint and other Internet-based management systems.
Requires a valid driver's license to meet extensive overnight travel requirements to conduct monitoring and attend meetings.

Specialized Skills:
Of the three years of administrative experience referenced above, requires three years professional experience in the following:
- Working directly in the fiscal administration of federal workforce programs, including but not limited to Workforce Innovation and Opportunity Act (WIOA) or Trade Adjustment Assistance (Trade) programs.
- Producing and providing both written and verbal communication to include compliance monitoring entrance and exit interviews, compliance monitoring reports and corrective action plans, or other similar, formal communications.


Work Hours & Location/Agency Contact
Anticipated Starting Salary: $6,166 - $6,749 Monthly
Current bargaining unit employees - CBA language applies
FullBargaining UnitRange: $6,166 - $9,472/Monthly

Work Hours: 8:30AM - 5:00PM Monday – Friday, days off: Saturday and Sunday


Work Location:
Illinois Department of Commerce & Economic Opportunity
OFFICE OF EMPLOYMENT & TRAINING / MONITORING
JRTC, 100 W. Randolph Street
Chicago, Illinois 60601

Agency Contact:
Human Resources Office
500 East Monroe Street, 1st Floor
Springfield, Il 62701-1643

Phone #: 217-785-1577
Fax #: 217-524-0189
NO EMAILS ACCEPTED
In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the

*PLEASE SEE NEW CMS GRADING PROCESS BELOW*

CURRENT STATE EMPLOYEES/MERIT SYSTEM TRANSFERS/REINSTATEMENTS:
- Submit an Official Position Vacancy Bid NoticeandNEW version of the CMS-100 Employment Application to the Agency Contact address or fax # listed above. A separate Bid Form AND Application is required for each Posting/Bid ID; otherwise, the bid/application will be rejected. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100 VERSION DATED7-2019 WILL RESULT IN THE APPLICATION BEING REJECTED.
- Current State employees seeking a promotion shouldsubmit an Official Position Vacancy Bid Noticeand CMS-100B Promotional Application (version dated 7/2019 or after) to the Agency Contact address listed above. Old versions will not be graded or returned to applicants. Acceptable versions of the CMS-100B application are available on the Forms page of the CMS website: https://www.illinois.gov/sites/work/Pages/Download.aspx.(Effective November 1, 2019, CMS Examining will no longer accept CMS-100B applications submitted directly from Applicants).
-Current State employees wishing to transfermust also submit an Employee Transfer Request form. If no Employee Transfer Request form is submitted, the bid/application will be rejected.

ALL NON-STATE EMPLOYEES:
FOLLOW THE HOW TO APPLY INSTRUCTIONS/LINK BELOW.
How to Apply
NON-STATE EMPLOYEES: Effective Nov 1, 2019 CMS will no longer accept CMS100 applications from applicants. Applicants are to submit the New version of the CMS-100 Employment Application to the agency contact above. Older versions of the application will not be graded or returned. Failure to complete application accurately will result in rejection of application. Central Management Services (CMS) will notify applicants of graded applications.

Applications must be submitted during the posting period as noted in the instructions above and forms can be found at Work.Illinois.Gov

Click Here for Applicant Information and Grading Procedures
This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Public Service Administrator:

Option 2 - Fiscal Mgt/Acct-Insur--- Class Specification
Additional Title and Exam Information

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.

  • accounting
  • excel
  • promotion
  • software
  • word