Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Cambridge


For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.

Job Description

- Prepares a variety of routine and non-routine Word and PDF formatting including utilization of Document Processing supporting tools for submission-ready documentation.
- Performs filing and data retrieval functions as directed, or in conjunction with departmental SOPs.
- Supports current routine electronic initiatives in moving the company forward with electronic submissions and electronic archives.
- Interfaces with project managers, regulatory product managers, and/or content authors to discuss routine and non-routine documentation preparation and content.
- Participates in submission planning meetings to become familiar with the submission priorities.
- Performs workflows and procedures regarding document tracking, indexing, retrieval and dissemination of regulatory agency submissions as defined by Regulatory Operations management.
- Carries out project tasks under the direction of senior colleagues. Provides the status of their ongoing projects and Document Processing activities to the manager when required.
- May assist and/or provide training to others on software tools used and educating authors on Document Processing procedures and submission-ready requirements.Leads routine projects, attends project meetings and takes guidance from senior colleagues in making decisions. May participate in cross-functional projects.


- Demonstrates an ability to lead projects involving regular Word and PDF formatting, with high-quality work output that requires minimal supervision.
- Advanced technical knowledge of current systems (Word, Acrobat, document management system, Document Processing supporting tools).
- Demonstrates knowledge of how system implementations work.
- Demonstrates an understanding of requirements for documentation sent to agencies by Gilead.
- A consistent demonstration of attention to detail, timeliness, and accuracy is critical.


- Typically requires a BA or Science degree or MSc with relevant experience in a regulatory document processing function.
- Relevant experience includes electronic document management systems, global regulatory submissions, or other experience directly related to Regulatory Operations.
- Must have strong attention to detail
- Proficiency in written and spoken English required.

Equal Employment Opportunity (EEO)
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company.  Except if otherwise provided by applicable law, all  employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws).  Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.

About the company

Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff of more than 8,000 people is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development.

Our scientific focus has resulted in 23 marketed products that are benefiting millions of people, a pipeline of late-stage drug candidates and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them.

Today, Gilead's research and development effort is the largest it has ever been evaluating compounds with the potential to become the next generation of innovative therapies for HIV/AIDS, liver diseases, cancer, inflammatory and respiratory diseases and cardiovascular conditions. The commercial success of Gilead's portfolio of 23 products has provided the company with the vital resources to support the development of new therapeutic advancements.

Working at Gilead provides you with plenty of opportunities for career advancement in a growing and agile environment while working with highly respected teams.

We would like to invite you to be a part of an organization that has helped millions of people around the world live healthier and more fulfilling lives

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