Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Spring House

Description

Johnson & Johnson is looking to hire a Senior Administrative Assistant in Spring House, PA.

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at www.janssen.com and follow us @JanssenGlobal. Janssen Research & Development, LLC is part of the Janssen Pharmaceutical Companies.

As a Senior Administrative Assistant, you will provide administrative support to the Department of Discovery Chemistry, Janssen R&D with limited supervision. This individual will be required to work independently, as well as part of a team. He/She needs to be proactive and take initiative by acting independently and assumes responsibility for special projects/meetings. The Sr Admin Assistant will communicate and interact daily with individuals from various countries and at all levels using influence, negotiating and verbal skills.  Judgment, discretion, the ability to independently assess and resolve complex situations/problems, and a high level of flexibility to respond to shifting priorities is needed.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes the following; additional duties may be assigned as needed).
Calendar Administration:  Provide calendar support for department leaders as needed. Schedule meetings, reserve conference rooms, verify and arrange for needed A/V equipment, make food/catering arrangements, set up audio conference. Global Connect and Skype/Webex, prepare agendas, and proactively resolve meeting conflicts.  Travel Coordination:  make travel arrangements for staff members as requested using Corporate Travel Online system and according to the department process. Prepare expense reports and reimbursement.
Coordination of Janssen R&D Candidate Interviews
Interview Schedule Preparation
Candidate Travel/Lodging/Ground arrangements
On-Boarding of New Hires
Relocation activities (travel and lodging)
Email accounts and WWID’s
Computer Equipment/ Mobile Devices
Office/Move Request
Employee Record Initiation in HR System
Engage in routine and complex document preparation.
File management (eRoom/SharePoint).
Contact Management:  contact lists and organizational charts.  Maintain department org charts and contact telephone lists. 
Critical review and proof of documents.
Planning/Coordination of External Speakers, Consultants & Committee Meetings
Venue Review/Selection
Catering/AV Requirements
Travel/Lodging/Ground for internal and external participants
Agenda/Meeting Materials
Contract Preparation
CDA Execution
Vendor Ads
HCC Compliance Document Prep for review/approval
Invoice Processing
Payment Processing
Tracking/Reporting of HCC Related Payments
Extensive knowledge of JRD internal systems and applications: 
SharePoint
Service Order Requests using SRM tool
On-site catering services
BT videoconference services
Corporate Travel Online
BT MeetMe/Webex Conferencing Services
Planning and logistics for special on-site or offsite meetings
Annual electronic collection and electronic storage of CVs for departmental members
Collection and storage of non-JRD (external) training records for departmental members
Ordering of office supplies using Ariba buyer system/eMarketplace
Engaging in routine and complex document preparation and file management.
Requires responding in place of manager on routine and sometimes complex matters
Continues to operate at full capacity in the absence of manager
Performs advanced administrative responsibilities 


Qualifications
Minimum of a high school diploma is required, Associates degree preferred
Minimum of 5 years of administration experience is required 
Additional training/certification is preferred
Experience supporting multiple individuals at multiple levels is required
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc) is required
Experience with coordinating daily calendars for management, scheduling meetings, coordinating offsite meetings and domestic and international travel, preparing PowerPoint presentations is preferred
Must present him/herself in a professional manner, very detail-oriented, and well organized
Demonstration of excellent administrative and organizational skills, verbal and written communication skills and knowledge

About the company

If you’re thinking about taking your career to a place where you can be seen for the talent you bring to your work, where you’ll have a chance to be the driver of your own career, and where others share your passion for caring and success, then we invite you to explore Johnson & Johnson. BE VITAL in your career and make a unique mark. Join the approximately 129,000 men and women who work within our companies and touch the lives of more than a billion people around the world every day.

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