Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Philadelphia


Job location: 3600 Market-SAS Dean

Employment Type: Full-time
Posted data: 2019-12-02
Req: JR00013754
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Building Administrator

Job Profile Title

Building Administrator Senior

Job Description Summary

Supervise, coordinate, and administer operations, including maintenance, repair, renovations, housekeeping, safety and security in assigned buildings, and surrounding grounds, with the objective of insuring optimum service delivery in an existing science research and academic facility and a to be constructed energy science and technology building.

Job Description


The successful candidate will serve as the liaison between building occupants and all University Departments and outside vendors responsible for, or having to do with, building operations. This includes supervising, coordinating, and administering operations, including maintenance, repair, renovations, housekeeping, safety and security in assigned buildings, and surrounding grounds, with the objective of insuring optimum service delivery. Participate in all capital and small projects in assigned buildings as the operational representative. Troubleshoot problems, recommend and implement solutions to problems and emergencies. Will provide functional supervision to Service Mechanic and direct supervision to assigned Building Services Assistant or Assistant Building Administrator. Monitors Housekeeping supervision and partner with them to achieve highest level of service possible. Conduct weekly quality assurance housekeeping tours and input data from those tours into the QA app provided. Prioritize building needs and communicate those priorities with our service providers. Coordinate utility shut downs and emergency drills. Coordinate special events. Supervise and occasionally execute shipping and receiving functions. Maintain on-call status in case of utility shut downs, emergencies, service requests, or investigations in assigned buildings. Communicate status of repairs, interruptions to utility service, and impacts of renovation and construction to end users and work collaboratively with them to execute the deliverable in a reasonable time period with the least disruption possible.


Associates degree and 5 years of experience, or equivalent combination of education and experience. Experience in an academic setting is preferred. Must demonstrate an ability to successfully communicate with a very diverse population in a demanding atmosphere of competing priorities while achieving the best possible outcome for the customer and the mission. Must be diplomatic and tactful when communicating, especially when sensitive or adversarial situations arise. Be able to exhibit good judgement and work independently. Experience managing the facilities and/or operations for a science-based academic and research facility. Computer experience preferred, including word processing, spreadsheets, databases, calendars, and web-based ticketing systems. Demonstrated understanding of the technical aspect of planning for operating and maintaining mechanical, plumbing, electrical, and structural systems, as well as housekeeping services for large and complex buildings. Must possess excellent written and verbal communication skills. Must have the ability to supervise, develop, coordinate, work cooperatively, and instruct others. When direct authority is absent, the ability to influence others towards satisfying the mission is preferred. Must be able to accurately, promptly, calmly and professionally attend to problems that arise, and then follow up as needed. Ability to learn the proper handling of hazardous and/or infectious waste. Must be highly organized and able to prioritize work. Valid driver’s license is required.

Working Conditions: Requires extensive safety training or protective devices, Alternative work schedules or on-call, Exposure to moving machinery, Exposure to chemicals, Outdoor exposure to weather, Office, Library, Computer room, Stockroom or Warehouse .

Physical Effort: Typically bending, crouching, stooping, Typically running, climbing, Occasional lifting 25 - 50 lbs., Frequent lifting 25 lbs. or more, Climbing ladders / scaffolds, Using tools requiring high dexterity

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

  • access
  • education
  • plumbing
  • warehouse
  • word