- Entry level
- No Education
- Salary to negotiate
- Washington, D.C.
The Special Assistant to the Chief Learning and Innovation Officer (CLIO) manages the daily administrative duties for the CLIO and Deputy Chief Innovation Officer, support divisional communications and meetings, and provide specialized project management and execution support for the CLIO.
About ACE and Our Mission
ACE is a membership organization that mobilizes the higher education community to shape effective public policy and foster innovative, high-quality practice. As the major coordinating body for the nation’s colleges and universities, our strength lies in our diverse membership of more than 1,700 colleges and universities, related associations, and other organizations in America and abroad. ACE is the only major higher education association to represent all types of U.S. accredited, degree-granting institutions: two-year and four-year, public and private. Our members educate two out of every three students in all accredited, degree-granting U.S. institutions. Within ACE’s Learning and Engagement division, the CLIO integrates the work of ACE’s leadership, research and innovation teams to optimize membership value for colleges and universities by developing programs and services to advance the success of senior leaders, diversify the executive talent pipeline and facilitate partnerships to enhance institutional performance.
Essential Job Duties or Tasks:
- Manage calendar and coordinates daily scheduling of internal and external appointments for the CLIO and Deputy Chief
- Process invoices, submits and manages CLIO and Deputy Director’s office expenses and purchase orders
- Collaborate with the Senior Vice President’s Special Assistant to develop and track the CLIO office budget
- Arrange travel, develop itineraries, meeting logistics and agendas for the CLIO and Deputy Chief
- Maintain working knowledge of project budgets and provide summary reports
- Assist with time-sensitive messages, scheduling, and other requests
Meetings and Communications
- Compile the CLIO’s daily briefing book of meeting materials
- Conﬁrm attendance at meetings as required, arrange meetings, coordinate space, equipment, catering, and room setup
- Track and manage internal and external correspondence for the CLIO by prioritizing and appropriately flagging for action
- Draft correspondence and support the execution of communications for internal and external stakeholders
- Play key role in the CLIO’s day to day activities, including updating documents and meeting materials, creating and editing power-point presentations, and organizing important deadlines to ensure completion
- Provide support for high-level meetings
Project Management and Execution
- Maintain up-to-date and accurate knowledge of the CLIO’s major initiatives and projects
- Monitor project status and keep CLIO up-to-date on project milestones, delays, and bottlenecks
- Manage project documents on the divisional shared digital workspaces
- Conduct specialized research at the request of the CLIO
- Complete discrete projects and special assignments
- Assists with other duties as necessary
Education/Experience/Specialized Knowledge and Competency Requirements:
- Bachelor’s degree or equivalent experience required.
- At least three years of administrative or operational experience in a fast-paced environment.
- Commitment to promoting diversity, inclusion, and equity, as well as a culture of integrity
- Demonstrated strong Microsoft Oﬃce Suite experience; experience with SharePoint a plus.
- Demonstrated signiﬁcant oﬃce management experience.
- Ability to make rapid, independent decisions regarding high priority requests.
- Demonstrated experience in higher education;
- Excellent communication skills to include written, verbal and interpersonal skills.
- Ability to interface well with all departments within an organization in a highly professional manner and maintain confidentiality when dealing with sensitive matters.
- Ability to work independently and respond to requests in a flexible/creative manner.
- Ability to problem solve and adapt to changing needs.
The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, political affiliation, disability, matriculation, genetic information, credit information or protected veteran status.
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