Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Columbia


Posting Information

Position Information

Position TypePermanent Staff (SHRA)Is this an internal only recruitment?NoPosition TitleBusiness Officer - JourneyWorking TitleSponsored Projects SpecialistPosition Number00052647Vacancy IDP011031Budgeted Hiring Range$55,000 - $65,000Pay Band InformationTo learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade EquivalentGN12Full-time/Part-time Permanent/Time-LimitedFull-Time PermanentIf time-limited, estimated duration of appointmentHours per week40Work ScheduleMonday – Friday, 8:00 AM – 5:00 PM

Department Name and NumberOffice of Sponsored Research-621100Date First Posted10/29/2019Closing Date11/18/2019Position LocationChapel Hill, NCPosition Posting CategoryAccounting/Finance/Auditing Position Summary Information

Department DescriptionThe primary functions of the Office of Sponsored Research (OSR) are to facilitate and manage all aspects of sponsored research administration including proposal review, award negotiation, and financial institutional stewardship for more than $800 million in sponsored awards each year. OSR provides complete sponsored project life cycle support (sometimes known as pre-award and post-award services) to faculty and staff.

There are four functional responsibility areas within the Office of Sponsored Research, which have the following types of positions: (1) Program administration; (2) Accounting, financial reporting, and cash management; (3) Data management reporting and analysis; and (4) Financial compliance, effort reporting, cost studies, and Cost Accounting Standards (CAS).

OSR serves as the official institutional signatory for the Chancellor and is responsible for reviewing and authorizing proposal submissions, as well as negotiating and administering awards on behalf of the University. These activities include monitoring institutional compliance for research and training activities, pre-award services, billing and financial reporting, cash management, cost analysis and compliance of research-related activities, verification of technical report and patent & invention report submissions by Principal Investigators, award closeout, and the implementation of information technology into research administration activities.

OSR’s centralized administrative functions facilitate the development and implementation of standardized policies & procedures across the University. They also provide training opportunities to improve University-wide efficiencies and communication in an effort to increase the quality of research administration.

Equal Opportunity EmployerThe University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position DescriptionThe Sponsored Projects Specialist is responsible for all areas of research administration, including both pre- and post-award functions, and provides sponsored project support from proposal to project close out.

The position will perform the following:
• Advise and assist faculty and department staff with sponsored projects.
• Review and submit grant applications, ensuring proposals are complete and in compliance with university policies, state and federal laws and regulations, and with the policies, procedures, and requirements of sponsoring agencies.
• Negotiate contracts and agreements.
• Coordinate the setup of projects in the University financial and research administration systems.
• Administer sponsored projects for fiscal and programmatic compliance.
• Provide oversight and support for budgets, effort, expenditures, cost sharing, and compliance.

Minimum Education and Experience RequirementsBachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and AbilitiesIt is necessary for the candidate to show demonstrated:
• Knowledge of government regulations, cost principles, and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements (e.g. Export Control, Conflict of Interest, Human Subjects, Ethics Training).
• Critical thinking and problem solving skills.
• Ability to be flexible and adaptable in a fast-paced environment.
• Strong verbal and written communication skills.
• Strong customer service skills.
• Strong organizational, time management, and prioritization skills.
• Ability to perform work with a high degree of accuracy, efficiency, and timeliness.

Preferred Qualifications• Certified Research Administrator credentials.
• Post-baccalaureate degree in business administration, public administration, or related business area.
• Previous experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and nonprofit agencies.
• Previous experience with system-to-system pre-award software and PeopleSoft Grants Management.
• Previous experience in research administration (either pre-award, post-award, or a combination) as a grant/research administrator in a university or nonprofit setting.
• Previous experience in the financial management of multiple projects in the post-award phase.
• Previous experience in contract negotiations.
• Previous experience in data tracking and report preparation.

Required Licenses/Certifications Special Physical and Mental RequirementsPosition/Schedule RequirementsPosition AttributesStimulus/ARRA FundedNoQuick Link Contact Information

Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant DocumentsRequired Documents
- Curriculum Vitae / Resume
- Cover Letter
- List of References

Optional Documents

Posting Supplemental QuestionsRequired fields are indicated with an asterisk (*).

- * Please select the response below that best describes your experience/education for the Business Officer position.
- Bachelor's, Master's, Doctorate degree in Business Administration, Public Administration or related business area
- Associate's degree in Business Administration, Public Administration or related business area and 2 years of related experience
- Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years of experience)
- High School diploma/GED and 4 years of related experience
- Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
- None of the above

- * Do you have contract negotiation experience?
- Yes
- No

- * Do you have experience with pre-award activities including proposal budget development and submission?
- Yes
- No

- * Are you a Certified Research Administrator?
- yes
- no

  • accounting
  • billing
  • education
  • ms project
  • software