Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Las Vegas


Location: McCarran Intl Apt (LAS-TRML) 
Additional Locations: None
Requisition ID: 13979 

Job Description

Responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays and arranging travel and hotel accommodations.


Principal Duties and Responsibilities

Provides assistance with preparation of management presentations and special projects as required
Administers, reviews and monitors all local invoices through Invoice Works and disseminate as necessary
Troubleshoots and escalates office technology issues, including telephone and copier machines
Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
Assists in station event planning, coordination and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
Handles payroll processing in Work brain for management and support staff
Processes bereavement letters and coordinates local communications and response
Manages employee parking, including permitting and assignments, as required
Assists with timekeeping functions, data entry, data verification, reconciliations and filing
Maintains employee files, as necessary
Maintains Station meeting plans, including monthly emergency response
Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
Updates required manuals
Files and maintains all security related items
Acts as backup for various payroll functions
Manages records for OSHA, safety, etc. (301's, weekly and annual)
Job Description (Continued)

Assists with budget preparation and reconciliation, including monthly closeout of landing fees
Supports auditing activities as required
Tracks and verifies incentive funds earned
Liaises with CRE/Facilities and vendors to track local projects, as needed
Leads/directs work with other support staff, as needed
Performs other duties as required
Job Qualifications

Minimum Qualifications

High School diploma or GED
Previous office/clerical experience

Factors that determine level

Level of education and/or equivalent, relevant experience
Ability to work independently and/or amount of direction needed
Scope and complexity of work
Level of authority and latitude in making decisions

Knowledge, Skills & Abilities

Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
Knowledge of policies, procedures, and corporate structure
Ability to prioritize work, be detail oriented and meet deadlines
Ability to perform in a fast paced environment and handle multiple tasks simultaneously
Ability to be self-motivated with strong organizational skills
Ability to grasp concepts and functionality of specific software and programs
Ability to effectively communicate with all levels both verbally and written
Additional Locations: None
Requisition ID: 13979 

Nearest Major Market: Las Vegas
Job Segment: Payroll, Clerical, Data Entry, Finance, Administrative

About the company

Major United States-based airline, operating an extensive international and domestic network, and is the world's largest airline by fleet size and revenue, and the second-most by number of destinations, only after United Airlines. It operates from its main hub at Dallas/Fort Worth, and its hubs at Charlotte, Los Angeles, John F. Kennedy International Airport in New York, Miami, O'Hare International Airport in Chicago, Philadelphia, Phoenix, and Washington, D.C., while its primary maintenance base is at Tulsa International Airport. The company, which is headquartered in Fort Worth, Texas, also has a significant presence in Boston, London-Heathrow, New York-LaGuardia and San Francisco.

Together with regional partner American Eagle, we offer an average of nearly 6,700 flights daily to 350 destinations in 50 countries. We’re a founding member of the oneworld® alliance, whose members and members-elect offer nearly 14,250 flights daily to 1,000 destinations in 150 countries.

In 2016, American Airlines Group Inc. topped Fortune magazine’s list of best business turnarounds.

Founded in 1930, we’re now one of the largest airlines in the world. Throughout the years, American has created more than 900,000 jobs worldwide and supported close to 1,400 nonprofit organizations.

Our culture
A talented and diverse team of professionals lead the way to success at American Airlines. Everyone's unique experiences and perspectives add value to how we approach and achieve our goals in this competitive industry.We want our employees to feel that American is a great place to work. Fostering a culture of respect and inclusion allows team members to achieve their full potential and that's key in helping restore American to the greatest airline in the world.Hear what chairman and CEO Doug Parker says about the importance of diversity at American.

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