Job description


  • Entry level
  • No Education
  • Salary to negotiate
  • Chicago


Posting Details

Position Information

Posting NumberS140744Position TitleTransfer SpecialistDepartmentAcademic Intervention & SupportDivisionStudent DevelopmentLocationMain CampusClassificationSupport StaffFLSA ClassificationNon-ExemptUnion/Non UnionUnionFull Time / Part Time? Full TimeSalary Range - Minimum$48,766 annuallyHours per week40Temporary? No Posting Detail Information

Posting Date11/08/2019Closing Date12/03/2019Open Until FilledNoSpecial Instructions to ApplicantsThis position will not begin/start until January 2020. Review of applications will begin after the job posting closes and candidates will be notified when a decision on their application materials is made.

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

- Post-offer, satisfactory results of pre-employment background check

- Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

- Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email or call (815) 280-6725.

Advertising SummaryFounded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

- Medical

- Dental

- Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:

- Federal holidays

- Vacation

- Personal

- Sick

Link to Human Resources website

STATUS:Full time
DEPARTMENT:Adult Pathways and University Partnerships
DIVISION:Student Development
UNION:Support and Technical
REPORTS TO:Manager, Adult Pathways and University Partnerships
PLACEMENT: Support staff, grade 8
MINIMUM PAY RATE:$48,766 annually

Position Summary Organizes programs and processes that oversee the effective transfer of Joliet Junior College students. Supports the transmission of transfer information to and from Joliet Junior College and various four-year institutions. Works cooperatively with academic departments, Student Advising Center, and identified offices and leadership staff in Student Development to provide accurate transfer information. Coordinates group information sessions for prospective and enrolled students who plan to transfer. Attends state transfer coordinator meetings when assigned, and prepares transfer program materials that support JJC advising.

1.Develop and maintain transfer reference materials, both electronic and print, for use by advising staff, faculty advisors, and students. Support the updating of transfer materials, including but not limited to transfer guides, program guides, articulation agreements, IAI, portal documentation, and websites.
2.Attend transfer coordinator meetings and conferences hosted by four-year colleges and universities. Work with designated transfer college or university representatives, JJC academic deans, and identified JJC faculty to support the updating of transfer guides; monitor current/ proposed legislative changes, college/ university policy changes affecting student transfer, and attend other relevant outreach functions; participate in Curriculum Committee meetings as a non-voting member.
3.Develop and coordinate student initiatives in support of effective transfer of JJC students. This includes organizing and conducting group information sessions for JJC students and their supporters. Collaborate with Enrollment Management staff to identify a transfer student cohort. Work with Student Advising Center to market and provide effective transfer information and training.
4.Organize, market, and conduct college transfer planning events, workshops, college visit days, university partnership advising sessions, and related transfer initiatives for students.
5.Provide support in communicating the transfer benefits of articulation agreements with JJC students, faculty and staff. Facilitate the workflow of articulation agreements and transfer guide creation, maintenance, and promotion in conjunction with academic affairs and student development partners.
6.Host regularly scheduled trainings with advising staff, faculty advisors, recruiters, and other relevant stakeholders to report updates about university partnerships, transfer options, and related promotional materials and online tools. Collaborate effectively to support the department’s initiative to increase transfer advising practices of JJC advising staff and faculty advisors.
7.Regularly collect and assess participation/ success metrics within transfer-related events and initiatives; prepare regular and ad-hoc reports.
8.Serve as a backup representative on local and regional committees.
9.Perform related duties as assigned.

Minimum Qualifications1.Bachelor’s degree.
2.Experience working with transfer processes or related experience in a college environment.
3.Strong verbal, written, and interpersonal communications skills, and ability and willingness to work cooperatively with a diverse population and all levels of personnel.
4.Excellent organizational skills and flexible work schedule.
5.Ability and willingness to learn new technologies.

Preferred Qualifications1.Master’s degree.
2.Three (3) years of related experience at a community college.
3.Academic advising experience.
4.Knowledge of the articulation process and curriculum and program development.
5.Experience working with related higher education administrative software with web-based functions (i.e. Colleague, Microsoft Office Suite, SharePoint, WorkDay).

Physical Demands1.Normal office physical demands.
2.Ability to travel between campus locations and to community events.
3.Occasional travel for training/ conferences both in state and nationally.
4.Ability to work evenings and weekends.

Working Conditions1.Duties are performed indoors in the usual office and/ or outdoor environment.


Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.

This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental QuestionsRequired fields are indicated with an asterisk (*).

- * Do you have a Bachelor’s degree or higher?
- Yes
- No

- * Do you have any experience working with transfer processes or related experience in a college environment?
- Yes
- No

- * Are you able and willing to maintain excellent organizational skills and work a flexible schedule?
- Yes
- No

- * Are you able and willing to learn new technologies?

  • education
  • performed
  • promotion
  • software
  • tax