Job description

Requirements

  • Entry level
  • No Education
  • Salary to negotiate
  • Columbia

Description

Travel & Expense Reimbursement Supervisor Please see Special Instructions for more details. * Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.* If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.*Applicants must be currently authorized to work in the United States on a full time basis. Position Details

Position Information

Job TitleTravel & Expense Reimbursement SupervisorPosition Number901035Vacancy Open toAll Candidates Time-LimitedNoDepartment Homepagehttp://www.ecu.edu/cs-admin/financial_serv/accountspayable/Advertising DepartmentACCOUNTS PAYABLEDivisionAdministration & FinanceClassification Title10300 University Program AssocCompetency Level3 - AdvancedWorking TitleTravel & Expense Reimbursement SupervisorNumber of Vacancies1Full Time Equivalent (FTE)1.0Full Time or Part TimeFull TimeRecruitment Range$31,200 - $56,088Anticipated Hiring Range$42,950 - $50,530Salary Grade EquivalencyGN08Work ScheduleM-FWork Hours8-5pmPosition Location (City)GreenvilleJob CategoryStaff - ProfessionalOrganizational Unit OverviewThe Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Enterprise Risk Management, Information Technology and Computing Services, Human Resources, Business Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets and administrative activities of all operations at East Carolina University and its affiliated Foundations. The Division is responsible for more than $400 million of activities within the University and its affiliated Foundations. Within the Division, Financial Services is responsible for all budget and financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is to provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.

Job Duties The Travel & Expense Reimbursement Supervisor is assigned to the East Carolina University Accounts Payable Office. The primary purpose of this position is to serve as the system administrator for the Chrome River expense reimbursement processing system, understanding the configuration and features of the system in detail and be the functional contact for technical matters. This position serves as the main point of contact for all employee and non-employee reimbursements requests as it relates to Chrome River. This position will perform random audits to detect potential fraud or risks and recommend and implement approved changes to program processes. This position will analyze employee reimbursements within Chrome River and provide recommendations as it relates to Chrome River regarding user feedback to numerous stakeholders and senior management. This position will generate routine performance statistics regarding the reimbursement of expenses through Chrome River, engage users of Chrome River to foster the adoption and the acceptance of the system and utilize Chrome River, to develop and identify enhancements/efficiencies of employee reimbursement. This position will research travel and expense industry trends for continuous compliance and improvement of ECU’s travel and expense reimbursement programs. This position ensures ECU’s reimbursement processes are in compliance with University Policies, UNC General Administration policies, Office of the State Budget and Management budget manual, and IRS guidelines. This position regularly reviews Chrome River configuration to ensure approval workflows and FOAPs are consistent/valid with ECU’s ERP, Banner. This position is responsible for developing and maintaining all Chrome River AP staff and user training materials and will provide user training in a classroom or auditorium setting.

Minimum Education/ExperienceBachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulationNone

Preferred Experience, Skills, Training/EducationMinimum of two years’ experience working in a fast paced Accounts Payable environment with leadership, compliance, audit or user support capacity.

Excellent Microsoft Office proficiency (particularly Outlook, Excel and Word).

Strong customer service, communication, analytical and technical skills.

Prior audit experience preferred.

The ability to take initiative and resolve problems, work under pressure while managing numerous deadlines, be a creative thinker, work in an environment of fluctuating priorities and frequent interruptions, work independently and in a team environment.

The ability to ensure confidentiality of sensitive data and provide prompt and professional service to all university constituents.

License or Certification required by the DepartmentNone

Special Instructions to Applicant
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
*Applicants must be currently authorized to work in the United States on a full time basis.

Job Open Date12/02/2019Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 12/16/2019Open Until FilledNoQuick Link for Direct Access to Postinghttp://ecu.peopleadmin.com/postings/33604Alternate optionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOEEast Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department for Disability Support Services at (252) 737-1016 (Voice/TTY).

Eligibility for EmploymentFinal candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact InformationIf you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Supplemental QuestionsRequired fields are indicated with an asterisk (*).


- * Please indicate where you learned about this job vacancy.
- Workplace Diversity
- Diversity.com
- LinkedIn
- Greenville Daily Reflector
- Raleigh News & Observer
- Chronicle of Higher Education
- InsightIntoDiversity.com
- Journal of Blacks in Higher Ed
- Hispanic Outlook
- Women in Higher Ed
- HigherEdJobs.com
- InsideHigherEd.com
- Yahoo HotJobs.com
- Monster.com
- ECU Website
- Other


Documents Needed To ApplyRequired Documents

Optional Documents
- Curriculum Vitae/Resume
- Cover Letter
- List of References

  • access
  • education
  • erp
  • excel
  • word